Job Description & Responsibilities

General Committee Meetings (GCM):

• Call all Board members for monthly GCMs.
• Organize the meeting agenda.
• Schedule the meetings.
• Record attendance.
• Write meeting minutes.
• Submit minutes for approval at the next GCM meeting.

Annual General Meeting (AGM):

• Notify all members about the Association’s AGM.
• Undertake the same duties as for GCMs, excluding the step of submitting minutes for approval at the next AGM.

Correspondence Management:

• Under the guidance of the President and Board, handle all Association correspondence.
• Manage individual communications to members, groups, companies, etc.
• Work with the editor to ensure all members and subscribers get essential information through the Newsletter/Website.

Document Management:

• Record and maintain all internal policies and documents of the Board and Association.
• Upload files to the Google shared drive.

Bank Signatory:

• Hold the responsibility as one of the three official bank signatories for MSBCA’s accounts, alongside the President and the Treasurer.

As the Secretary of the Association, you play a crucial role in facilitating effective communication, maintaining essential records, and contributing to the overall smooth functioning of the organization. Your attention to detail, organizational skills, and dedication are vital to ensuring the success of the Association’s initiatives and activities. Please don’t hesitate to reach out if you have any questions or need further clarification. Your commitment to your role significantly impacts the Association’s growth and success.