POSTED BY The Editor | Oct, 21, 2018 |

MALAYSIAN SINGAPOREAN BRUNEIAN COMMUNITY ASSOCIATION

Annual General Meeting (AGM) 2018 Minutes
Sunday, October 21, 2018
1:00pm – 3:30pm
MSBCA Clubhouse

Meeting called to order at 1:18pm by Chair John Quon.

  1. CALL TO ORDER – 1:18PM

MOTION to proceed AGM with 27 members present
None opposed
MOTION PASSED

  1. OPEN FOR ADDITIONS TO AGENDA – 1:22PM
  • No additions to agenda
  1. APPROVAL OF AGENDA – 1:22PM

None opposed
MOTION PASSED

  1. APPROVAL OF MINUTES FROM AGM 2017 – 1:22PM

Moved by: Sandy Chan
Seconded by: Kum Mee Oh
MOTION PASSED 

  1. REPORT FROM PRESIDENT – 1:23PM
  • Summary of Malaysian, Singaporean and Bruneian cultures and their relation to MSBCA. Hope to build on media to promote and maintain ethnic culture in Calgary.
  1. REPORT FROM VICE PRESIDENT MALAYSIA – 1:33PM
  • List of various past events between Nov 2017 to Oct 2018
  • A lot of first time events organised including Puppet Workshop, Cooking Classes featuring Malaysian-Indian cuisine and pizza, Chinese Calligraphy, Robotics Workshop, Pottery Class.
  • Target to organise more sport and outdoor activities.
  1. TREASURER’S REPORT – 1:40PM
  • Financial statements and reports posted on MSBCA website and via mass email. Included in Annual Report 2017-2018
  • Statements report standing of major bank accounts – General Account and Casino Account – with comparisons between 2017-2018 and 2016-2017
  • Summary:
    • Major casino fund donor from Hainanese Association amounting $16,500.00
    • Short term GIC will move back to Casino Account (as requested by AGLC, see note 3)
    • Expenses gone up due to repairs and maintenance for kitchen (pipes replacement, dishwasher rental & install), bathrooms, janitorial and maintenance supplies.
    • Webpage upgrade in 2017-2018
    • Membership fee collected increased
    • Contingent liability – will be adjusted due to the information in note 6 not being updated.
  • New Board considerations:
    • Shared space policy to achieve the 150-hour goal to upgrade 50% to 75% of AGLC funds for facility expenses. Assess eligibility of applicant and request user to bring own insurance if the activity or event is considered high risk
    • Impact of cannabis legalisation to MSBCA
    • Always consider fundraising as a safety net for MSBCA to self-sustain in event of loss of gaming license and proceeds
  • MOTION to approve the 2017-2018 Financial Report prepared by Treasurer & audited by auditors Lita Chan and Clara Chiew

Moved by: Lawrence West
Seconded by: Yenson Ong
None opposed
MOTION PASSED

  1. APPOINTMENT OF AUDITOR – 2:55PM
  • Appointment of Lita Chan and Clara Chiew as Auditors for 2018-2019

Moved by: Ivan Teo
Seconded by: Agnes Hobmaier
MOTION PASSED

  1. THANK YOU LEAVING BOARD OF DIRECTORS 2017-2018 – 2:57PM
  • Outgoing Board Members:
    • President: Jonathan Looi (Oct 2016 to Oct 2018)
    • Vice President Malaysia: Helen Ong (Oct 2016 to Oct 2018)
    • Vice President Singapore: Joyce Yit (Oct 2017 to May 2018)
    • Vice President Brunei: Peter Chai (Oct 2016 to Oct 2018)
    • Secretary: Wei Wei Teng (Oct 2017 to Oct 2018)
    • Treasurer: Patrick Teoh (Oct 2016 to Oct 2018)
    • General Committee Member Jesse Cheah (Oct 2016 to Oct 2018), Sandy Chan (Oct 2016 to Oct 2018), Emily Teoh (Oct 2016 to Oct 2018) and John Quon (Oct 2016 to Oct 2018)
  1. APPOINTMENT OF BOARD OF DIRECTORS 2018-2019 & 2019-2020 – 3:04PM
  • MOTION to elect by acclamation as candidates are uncontested
    • President: Jonathan Looi
    • Vice President Malaysia: Helen Ong
    • Vice President Singapore: Charanjeet Kaur (Incumbent 2017-2018 & 2018-2019)
    • Vice President Brunei: No candidate
    • Secretary: Agnes Hobmaier
    • Treasurer: Blair Phillips
    • General Committee Members: Yenson Ong and Kony Chan

Moved by: Jennie Soo
Seconded by: Lita Chan
MOTION PASSED

Meeting adjourned 3:16pm
Minutes prepared by Wei Wei Teng

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